A new data privacy law has come into effect in the UK on 25 May 2018. As a result, we’re publishing a new Privacy Policy to make it easier for you to find out how we use and protect your data within IMPACT Scotland.

 

The data controller for the purposes of this Privacy Policy is International Music and Performing Arts Charitable Trust (IMPACT Scotland). This Privacy Policy sets out the data processing practises carried out by IMPACT Scotland.

 

We will ensure that any personal information we obtain and use will always be held and used in accordance with the Data Protection Act 2018 and comply with all other applicable data protection laws and regulations.

 

 

Who are we

International Music and Performing Arts Charitable Trust

Princes Exchange

1 Earl Grey Street

Edinburgh

EH3 9EE

 

 

Where we are based

35 St Andrew Square

Edinburgh

EH2 2AD

 

International Music and Performing Arts Charitable Trust is a charity registered in Scotland No. SC046904. Company Registration No. SC531695. VAT No. 20951276.

 

 

Information collection

We collect information from you when you enquire about our development, make a donation, make an enquiry on this website, in person, over the phone, email, letter or social media. We may be given your details as you have expressed interest in IMPACT Scotland or when you have given a trusted partner permission to share your details with us. This information is personal information that can be used to identify you.

 

In some cases, we need to process data to ensure that it is complying with its legal obligations. For example, in claiming Gift Aid on your donation.

 

 

Personal information we collect may include

Personal Information we collect may include your email address, name, title, home address, telephone number, business and/or company information, family and spouse/partner details and relationship to other donors. Forms that you choose to complete will indicate which information is mandatory.

 

 

Where we rely on our legitimate interest

In cases where we are processing your personal data based on legitimate interest, where we use your information in ways that people would reasonably expect and that have a minimal privacy impact and people would not be surprised or likely to object. Legitimate interest is a legal ground for processing your data. It means that our use of your information must be fair and balanced to ensure we consider your rights and interests as an individual.

 

Some examples of how we may rely on legitimate interests are:

Keep you informed of important progress updates on our development by post or email, sending invitations to upcoming events, notification of major works to the development.

 

 

Use of information we collect

Your personal information will be used for several general purposes, including:

 

  • Providing information you have requested
  • Keeping you up to date on IMPACT Scotland's developments
  • Keep a record of your relationship with us
  • Claim gift aid on your donations
  • Invitation to an event you expressed an interest in

 

 

Data retention

IMPACT Scotland will retain personal information provided by you for as long as reasonably necessary for the purposes listed and in accordance with the Data Protection Act 2018. For the purpose of communicating on the development, personal information will be deleted following the completion of the development. We store information to allow us to process your donation and to accurately produce the financial accounts that are required of us by law. All information relating to donations will be destroyed after 6 years.

 

 

Disclosure of information

The information you provide us will be held on our computers, on a restricted, secure database. Access to your personal data is password protected. It will not be shared or passed to our trusted partners or government department unless you give us permission to do so.

 

 

Accuracy of your information

We aim to ensure that all information we hold about you is accurate. Please let us know of any changes to your personal information.

 

 

Other websites

Our website contains links to other websites that are outside our control and are not covered by this Privacy Policy.

 

 

Cookies

IMPACT Scotland’s website uses cookies to analyse how you use our website and to help us provide the best possible experience for users. Cookies means that a website will remember you. If you do not wish to accept cookies on to your machine or device, you can disable them by following the instructions on the Cookie Consent Pop Up.

 

 

Site usage information - log files

Log files allow us to record visitors' use of the site. The Union (Agency for IMPACT Scotland and the technology provider for the website) and IMPACT Scotland puts together log file information from all our visitors, which we use to inform changes to the layout of the site and to the information on it, based on the way that visitors move around it. Log files do not contain any personal information.

 

 

Your data rights

You have a right to request us to stop processing your personal data, and if it is not necessary for the purpose you provided it to us. To request access to any information we hold about you, to opt-out or have any questions about this privacy policy please contact info@impactscotland.org.uk

 

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

 

 

Changes to the policy

If this privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

 

 

25 May 2018